Lucidity 365 Workspace is administrated through three tools:
- The Microsoft Azure Portal – used by Lucidity to configure single sign on applications, manage login credentials and azure app permissions.
- Workspace 365 Settings area – to manage all other applications, shortcuts & general workspace customisation.
- The Lucidity Cloud Control Panel – used to provision users with access to the Lucidity 365 environment.
Shared Tile Groups
Create a shared tile group
Within your workspace apps are displayed in groups, called "shared tile groups". As a Lucidity 365 Administrator you can create Shared Tile Groups containing a specific combination of Tiles which can be offered to users directly. The advantages of this are:
- Users will not have to create Personal Tile Groups and adding Tile to it via “Add tiles” which saves a lot of time for users.
- Administrators can fully preconfigure the Workspace and can be assured that these tiles are not manually changed by users. Only Administrators can change the organisation and content of tiles which are placed in Shared tile Groups.
- Administrators can force these Shared tile Groups to be appearing directly on the Workspace main page when a user logs in & users can hide the Group when not needed by removing the checkmark from the Group.
To create a shared tile group in Lucidity 365, click on the Groups drop-down menu and select New shared group.
Enter a name for the group.
Click on the + icon to add tiles to the group.
Select the tiles you wish to add and cllick Add to Workspace. Click Save.
Adding and removing users
Click on people icon for the shared tile group you wish to add members to.
Under the Who has access tab, select +Add.
If the multiple persons icon is selected, the workspace groups will be listed. If the single person icon is selected, the individual users will be listed.
Select the appropriate users/groups and click Add.
To remove a user from a shared tile group, select the rubbish bin icon.
Under the Owners tab, you can choose group owners. If you are a shared tile group owner, you will be able to manage the shared tile group by modifying the group contents and tiles shown in the group.
Adding a user/group to a single sign-on app
In the Lucidity 365 enviornemnt, will be able to control which groups and tile users are able to access from their Lucicidty 365 dashboards.
However the single sign-on app permissions, which actually allow the user to log in to the app, are managed by Lucidity through the Microsoft Azure Portal.
If you want to give orremove access to a single sign-on app, please send a request to firstname.lastname@example.org.
Adding a user to an application, shortcut or feed in Lucidity 365
Click on navicon on right of the workspace header to open the Workspace App Store.
Search for the App and click Edit.
Click on the Who has access tab.
By default, the Everyone has access checkbox will be ticked.
To add users or groups individually, removing the Everyone has access tick and click on +Add, then select the users/groups you wish to give access:
Click Add when you have selected all the users you wish to add. Then click Save and Back.
The user will need to refresh their browser in order to see the new application.
Under the Owners tab you can choose app owners to manage the application.
In the App Store, you can choose to enable new applications or disable the default applications available in Lucidity 365. If an application is disabled, users will not be able to add them to their workspace.
As an administrator you can brand your Lucidity 365 workspace by changing the colours, workspace logo and home logo.
You can have multiple branding instances within a workspace environment, allowing you to create different brandings for your company teams or departments.
To access the Branding settings, click on your name in the top right-hand corner of the page and select Settings > Branding.
Select your default branding and click Edit.
Untick Set as default branding. A new tab will appear called Groups and Users. Under Groups and Users, you can assign the appropriate users/groups to the branding.
The Branding name is what will appear under the branding settings for that instance. The Product name is what will show on the workspace header.
Then choose the Header and Primary colour for your workspace.
The header and primary colour will be available as colour options for new tiles.
The Workspace logo appears in the bottom right-hand corner of the workspace. This can be a .jpeg,.gif,.png or .pjeg file up to 5 MB.
The Home logo shows in the top right-hand corner. We recommend 76x76 pixels.
Users will see the Sign-in logo when they log in/log out of Lucidity 365.
The Support information will contain the contact details for the Lucidity Support Team.